Cut Bank School District                                                                                                                                   R

THE BOARD OF TRUSTEES                                

 

1700

Uniform Complaint Procedure

 

The Board establishes this Uniform Complaint Procedure as a means to address complaints arising within the District.  This Uniform Complaint Procedure is intended to be used for all complaints except those involving challenges to educational material and those governed by a collective bargaining agreement.

 

The District requests all individuals to use this complaint procedure, when the individual believes the Board or its employees or agents have violated the individual’s rights under:  (1) Montana constitutional, statutory, or administrative law; (2) United States constitutional, statutory, or regulatory law; or (3) Board policy.

 

The District will endeavor to respond to and resolve complaints without resorting to this formal complaint procedure and, when a complaint is filed, to address the complaint promptly and equitably.  The right of a person to prompt and equitable resolution of a complaint filed hereunder will not be impaired by a person’s pursuit of other remedies.  Use of this complaint procedure is not a prerequisite to pursuit of other remedies, and use of this complaint procedure does not extend any filing deadline related to pursuit of other remedies.

 

The Superintendent has the authority to contract with an independent investigator at any time during the complaint procedure process.  Within fifteen (15) calendar days of the Superintendent’s receipt of the independent investigator’s report and recommendation, the Superintendent will respond to the complaint and take such administrative steps as the Superintendent deems appropriate and necessary.

 

Level 1:  Informal

 

An individual with a complaint is first encouraged to discuss it with the appropriate teacher, counselor, or building administrator, with the objective of resolving the matter promptly and informally.  An exception is that a complaint of sexual harassment should be discussed directly with an administrator not involved in the alleged harassment.

 

Level 2:  Building Administrator

 

When a complaint has not been or cannot be resolved at Level 1, an individual may file a signed and dated written complaint stating:  (1) the nature of the complaint; (2) a description of the event or incident giving rise to the complaint, including any school personnel involved; and (3) the remedy or resolution requested.  This written complaint must be filed within thirty (30) calendar days of the event or incident or from the date an individual could reasonably become aware of such event or incident.

 

When a complaint alleges violation of Board policy or procedure, the building administrator will

investigate and attempt to resolve the complaint.  The administrator will respond in writing to the complaint, within thirty (30) calendar days of the administrator’s receipt of the complaint.

 

If either the complainant or the person against whom the complaint is filed is dissatisfied with the administrator’s decision, either may request, in writing, that the Superintendent review the

administrator’s decision.  (See Level 3.)  This request must be submitted to the Superintendent

within fifteen (15) calendar days of the administrator’s decision.

 

When a complaint alleges sexual harassment or a violation of Title IX of the Education Amendments of 1972 (the Civil Rights Act), Title II of the Americans with Disabilities Act of 1990, or Section 504 of the Rehabilitation Act of 1973, the building administrator may turn the complaint over to a District nondiscrimination coordinator.  The coordinator will complete an investigation and file a report and recommendation with the Superintendent, within thirty (30) days of the nondiscrimination coordinator’s receipt of the written complaint.  A coordinator may hire, with the approval of the Superintendent, an outside independent investigator to conduct the investigation.  Within fifteen (15) calendar days of the Superintendent’s receipt of the coordinator’s or independent investigator’s report and recommendation, the Superintendent will respond to the complaint and take such administrative steps as the Superintendent deems appropriate and necessary.  If either the complainant or the person against whom the complaint is filed is dissatisfied with the Superintendent’s decision, either may request, in writing, that the Board consider an appeal of the Superintendent’s decision.  (See Level 4.)  This request must be submitted in writing to the Superintendent, within fifteen (15) calendar days of the Superintendent’s written response to the complaint, for transmission to the Board.

 

Level 3:  Superintendent

 

If either the complainant or the person against whom the complaint is filed appeals the administrator’s decision provided for in Level 2, the Superintendent will review the complaint and the administrator’s decision.  The Superintendent will respond in writing to the appeal, within thirty (30) calendar days of the Superintendent’s receipt of the written appeal.  In responding to the appeal, the Superintendent may:  (1) meet with the parties involved in the complaint; (2) conduct a separate or supplementary investigation; (3) engage an outside investigator or other District employees to assist with the appeal; and/or (4) take other steps appropriate or helpful in resolving the complaint.

 

If either the complainant or the person against whom the complaint is filed is dissatisfied with the Superintendent’s decision, either may request, in writing, that the Board consider an appeal of the Superintendent’s decision.  (See Level 4.)  This request must be submitted in writing to the Superintendent, within fifteen (15) calendar days of the Superintendent’s written response to the complaint, for transmission to the Board.

 

Level 4:  The Board

 

 

Upon written appeal, the Board will consider the Superintendent’s decision in Level 2 or 3.  Upon receipt of written request for appeal, the Chair will either:  (1) place the appeal on the agenda of a regular or special Board meeting; or (2) appoint an appeals panel of not less than three (3) trustees to hear the appeal and make a recommendation to the Board.  If the Chair appoints a panel to consider the appeal, the panel will meet to consider the appeal and then make

written recommendation to the full Board.  The Board will report its decision on the appeal, in writing, to all parties, within thirty (30) calendar days of the Board meeting at which the Board considered the appeal or the recommendation of the panel.  A decision of the Board is final, unless it is appealed pursuant to Montana law within the period provided by law.

 

Level 5:  County Superintendent

 

When a matter falls within the jurisdiction of a county superintendent of schools, the decision of the Board may be appealed to the county superintendent by filing written appeal within thirty (30) calendar days of the Board’s decision, pursuant to Montana law.

 

 

 

Legal Reference:           Title IX of the Education Amendments of 1972 (Civil Rights Act)

                                          Title II of the Americans with Disabilities Act of 1990

                                          § 504 of the Rehabilitation Act of 1973

 

Policy History:

Adopted on:                    4-14-09

Reviewed on:

Revised on: