Cut Bank School District




Property Records


Property records and inventory records shall be maintained on all land, buildings and physical property under the control of the District.  Such records shall be updated annually.


For purpose of this policy, "equipment" shall mean a unit of furniture or furnishings, an instrument, a machine, an apparatus or a set of articles which retains its shape and appearance with use, is nonexpendable and does not lose its identity when incorporated into a more complex unit.  The Superintendent shall ensure that inventories of equipment are systematically and accurately recorded and are updated annually.  Property records of facilities and other fixed assets shall be maintained on an ongoing basis.  No equipment shall be removed for personal or non-school use except according to Board policy.


Property records shall show, appropriate to the item recorded, the:


1.            description and identification

2.            manufacturer

3.         date of purchase

4.         initial cost

5.         location

6.         serial number, if available

7.         model number, if available


Equipment may be identified with a permanent tag that provides appropriate District and equipment identification.




Cross Reference:            7510            Capitalization Policy for Fixed Assets


Legal Reference:            § 20-6-602, MCA            Trustees’ power over property

§ 20-6-608, MCA            Authority and duty of trustees to insure district property


Policy History:

Adopted on:

Revised on: